Procurement Documents

A free, vendor-neutral POC template for testing finalists' software with your own data before you choose, with success criteria, test scenarios, data handling, costs, scoring and a go/no-go decision.

A free, vendor-neutral RFP cover letter template for the one-page letter that goes on top of a proposal, with two filled-in examples and a short invitation letter for buyers sending an RFP.

A free, vendor-neutral RFP response template for suppliers answering a request for proposal, with an executive summary outline, a requirements compliance matrix, pricing tables and a pre-submission checklist.

A free, vendor-neutral scorecard template for rating an existing supplier's performance every quarter, with KPIs and targets, a defined 1-to-5 scale, weights, rating bands and a corrective action log.

A free, vendor-neutral request for quotation template for software renewals, IT equipment and defined services, with line-item specs, a pricing table and a vendor response sheet.

A fill-in-the-blanks SOW for software implementation, IT services and consulting, with scope, deliverables, a RACI table, acceptance criteria, change control and pricing options.

A free request for information template for software and technology purchases, with vendor questions in eight sections, a capability checklist and non-binding terms.